Office removals are a very common service for companies that work in this field. At Horizont Atlantic we have a service specialised in this dynamic, guaranteeing professional and effective treatment for all our clients.
We explain why you should take the greatest care over every detail of an office move and how to carry out this task correctly.
Tips to follow before your move
In office removal processes there are recommendations or tips for the period before the move and others that form part of the removal service itself. So, months or weeks before the move, once the new premises are known, you should draw up an initial floor plan and allocate a space to everyone.
In this process it is advisable to seek advice from an architect or an interior designer. You can ask yourself questions such as the type of décor, which will be the best area for the printing zone, whether there is room for lockers to store personal belongings, and similar matters. It is necessary to schedule an in-person or online meeting between the manager of the company that is moving and the branch with which the removals in Tenerife service or the removals in Gran Canaria branch has been contracted.
What you should do days before moving to new offices
A few days before the move to another workplace you should encourage collaboration among employees. The move can help strengthen the sense of community and team spirit.
It is likewise important to inform all employees of the schedule, since an office relocation is not decided overnight. Staff should know days or weeks in advance when the move will take place.
In turn, if a visit to the new premises is organised before they are occupied, the people who are going to work there will feel more familiar with the new spaces.
Tips for a fast and effective office move
Once the moving date and the company that will carry out the service have been decided, it is time to organise everything perfectly, so that the move is as fast and effective as possible.
IT equipment leads the way in moves to new offices
One of the first things to be moved are computers, electronic devices and the rest of the IT equipment. The idea is that the technical team can get ahead with the installation so that when employees arrive the devices are already available.
After the IT equipment come the rest of the essential belongings and items, that is, everything indispensable in order to start working as soon as possible.
The importance of the inventory
The inventory is a must in any removal process, including office moves. The routine consists of noting down everything that is going to be moved, with each department doing the same, so that nothing gets lost along the way.
Notifying clients and suppliers
Another important point is providing information to everyone who plays a role in the company (clients, partners, suppliers, associates…) about the removal process, so that they are aware of the move. And once the move has been carried out, do not forget to include the new address on all communication channels with clients.
Office removals are services that companies in the sector are used to, but which can become a real headache for anyone doing it for the first time; hence our recommendations. Remember, put your nerves aside and trust the professionals, and you will achieve success.
Frequently asked questions about office removals
When is the best time to move an office?
A weekend or public holiday is ideal: closing on Friday and opening on Monday at the new location, minimising the work stoppage. If the team is large (50+ desks), consider a phased move (one department per weekend over several weeks). Avoid critical weeks: fiscal year-end, product launch, dates with a heavy workload.
How is the removal of IT equipment managed?
Professional protocol: each device labelled with a workstation code (PC1-MON1-TEC1-RAT1), photographs of the back of each CPU with all cables connected (to reconnect quickly at the destination), a full backup of servers and NAS before the move, individual packing per device in bubble-wrapped boxes, servers and NAS transported in dedicated vehicles with no stops. More detail: removal for a self-employed professional or small business.
Do clients and suppliers need to be notified before the move?
Yes, 2-4 weeks in advance: an email with the new address and the date operations resume, an update on Google My Business and social media, an update to the email signature, redirection of postal mail from the old office to the new one (Correos service for up to 6 months), notification to the Tax Agency (form 036/037) and to Social Security.
Who is responsible if a piece of IT equipment is damaged during the move?
The removal's basic public liability insurance covers damage caused by poor handling in transport. For highly valuable equipment (servers, scientific equipment, specialised electronics) it is advisable to take out additional declared-value insurance. Keep invoices and a detailed inventory as proof for any possible claims.
How much does a small office move cost (5-10 desks)?
Small office (5-10 desks, standard furniture + IT equipment): €1,200-2,500. Medium office (15-30 desks): €2,500-5,000. Large office (50+ desks): €5,000-15,000 depending on volume and complexity. Prices may include furniture disassembly and reassembly, weekend service and IT coordination.
Looking to hire the move? Discover our office removals in the Canary Islands service, without stopping your business activity.
